Administrative and executive secretaries

Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.

Tasks and duties

• Drafting administrative correspondence and minutes
• Obtaining, proposing and monitoring deadlines and follow-up dates
• Screening requests for meetings, scheduling and organizing meetings and travel arrangements
• Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders
• Liaising with other staff about a range of matters relating to the organization’s operations
• Writing and answering business or technical letters and other similar correspondence
• Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment
• Supervising the work of clerical support workers